password protect notes

The Notes app on your iPhone and iPad is very handy for jotting down notes and things you must remember. If you put any private or sensitive information in your notes, you can password protect notes in the Notes app.

You probably protect your device with a passcode, but an extra layer of protection is always good for security. The same password is used for any notes you protect on any device, iOS or Mac. But you can choose which individual notes you want to lock.

Before You Begin

Before you password protect notes on your iOS device, make sure the device is up to date. You can only lock notes in iOS 9.3 or later. To access your locked notes on your Mac, you’ll need to make sure you’re running OS X 10.11.4 or later. When you update your iOS device from an earlier version of iOS, you’ll be prompted to upgrade the Notes app the next time you open it after the update.

You should also enable Notes syncing in your iCloud Settings on your iOS device, or System Preferences on your Mac. Or make sure that you use notes stored locally (“On My iPhone” section in the Notes app) on your iOS device. Notes accounts that sync from a different third-party service, like Gmail, can’t be locked.

To make sure your notes are being synced through iCloud, open the “Settings” app and tap on your name at the top. Then tap “iCloud“. Make sure the “Notes” slider button is on (it should be green).

Notes app selected under iCloud

Password Protect Notes

To lock a note, open the folder containing the note you want to lock, and swipe left on that note until you see three icons. Tap the lock icon.

Tap Lock icon

Enter a “Password“, “Verify” that password, and enter an optional, but recommended, “Hint“. Then, tap “Done“.

Enter a password for all notes you want to protect

An open lock icon displays next to the note. Initially, it’s unlocked. To lock all notes you’ve chosen to lock, tap “Lock Now” at the bottom of the screen.

Tap Lock Now

Unlock a Note

To unlock a note and view its contents, tap on the note in the list.

Note locked; tap to open

Instead of showing the contents of the note, the Notes app tells you this note is locked. To unlock the note and view the contents, tap “View Note“.

Tap View Note

Enter the password on the “View Note” dialog box and tap “OK“.

Enter password to view note

Lock a Note From Inside The Note

We showed you how to lock all your protected notes in the list of notes. You can also lock all your protected notes from inside any protected note.

To lock your notes from inside a protected note, tap the open lock icon at the top of the screen.

Remember, all protected notes are either locked or unlocked. You can’t unlock some but not others.

Tap Lock icon inside the note

Remove The Lock From a Note

If you decide you don’t want a specific note protected anymore, you can remove the lock from it. To do this, swipe left on the protected note and tap the lock icon.

Remove the lock from a note

If the note is currently locked, enter your password and tap “OK“. If your protected notes are currently unlocked, the lock is removed from the note with no password required.

Enter password to remove the lock

Reset The Password For Your Notes

If you’ve forgotten the password for your locked notes, you can reset it, if you know your Apple ID password. If you’ve forgotten your Apple ID password, you’ll have to look to Apple for help.

To reset your Notes password, open the “Settings” app, scroll down, and tap “Notes“.

Tap Notes in Settings

Then, tap “Password“.

Tap Password under Notes

On the “Password” screen, tap “Reset Password“.

NOTE: If you know your Notes password and you just want to change it, tap “Change Password“. Then, enter your “Old Password” and your “New Password“, “Verify” your new password, and enter a “Hint” to help you remember your password. The hint is not required, but it is recommended.

Tap Reset Password

Enter your “Apple ID Password“.

Enter Apple ID password

Then, tap “Reset Password” again on the popup dialog box.

Tap Reset Password again

To set a new password, enter the “Password“, “Verify” the password, and enter a recommended “Hint“. Then, tap “Done“.

If you’d rather not have a password set in the Notes app, tap “Cancel“.

Enter new password or tap Cancel

Do you put sensitive information in the Notes app? Or do you use another app to secure your information? Share your thoughts and recommendations with us in the comments below.

Lori Kaufman
Lori Kaufman
Freelance technical writer living in the Sacramento, CA area. A gadget and tech geek who loves to write how-to articles about a wide range of topics. Loves watching and reading mysteries, cross stitching, attending musical theatre, and is an avid Doctor Who fan.