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 How to alphabetize in Google Docs

How to alphabetize in Google Docs

How to alphabetize in google docs. Alphabetizing in Google Docs is rather easy, whether you want to arrange a list of data within a document or arrange all of your documents in alphabetical order. In this article, we’ll go over the most effective methods for alphabetizing in Google Docs and Google Sheets utilising both the web-based and mobile apps.

Things You Should Know

  • In the main Google Docs menu, sort your documents by Title or Name to alphabetize them.
  • You’ll need to install an add-on like Doc Tools or Sorted Paragraphs in order to alphabetize the data in a standard Google Doc.
  • The data in a chosen column can be alphabetized using Google Sheets’ Sort feature.

Ways to alphabetize in google docs

Way1: Sorting Your Documents by Title

  1. Activate Google Docs. Open your browser on a PC and go to https://docs.google.com. Open the Google Docs app on your smartphone or tablet.
  2. Toggle the Sort Options menu item on or off. Search for an AZ button in the top right corner of the Google Docs web interface, immediately below the Template Gallery and above the list of Recent papers. On the top left of the list of documents on the mobile app, look for a dropdown menu with a down arrow next to it. To see your sorting options, tap this button.
  3. My most recent opening is the default option for sorting.
  4. Decide between Title and Name using the dropdown menu. Your documents will be sorted alphabetically by title if you do this. The titles of documents whose names begin with numerals or other special characters will be listed first.

Way2: Alphabetizing Text within a Doc

Launch Google Docs and open your document. In Google Docs, there isn’t a built-in feature for alphabetizing data. However, using an add-on makes it simple to implement. As opposed to using the Google Docs app, you must do this on a computer. Open the document containing the data you wish to alphabetize to get started.

  • The Google Docs app for Android offers a few add-ons. The collection is far smaller than what is offered for the web version, though.. 

1.Select Extensions from the menu. Open your document and select Extensions from the drop-down menu at the top of the window.

2. Choose Add-ons. Click or touch Add-ons in the Extensions menu to open it.

3. Decide on Get add-ons. In the Add-ons submenu, select Get add-ons. When you do so, a pop-up window will appear in which you can browse and download new add-ons from the Google Workspace Marketplace.

4. Install a plugin that has sorting options. To find the add-on you wish to install, use the text box labelled “Search applications” at the top of the pop-up window. You can sort data in a Google Doc using Doc Tools and Sorted Paragraphs, two add-ons. To set up the preferred add-on:

  • In the search results, select the add-on.
  • Click the Install button in blue.
  • To confirm that you wish to install the add-on in Google Docs, click Continue.
  • In the Sign in window that appears, select your Google account.
  • To grant the add-on access to your account, click Allow.
  • Following a successful installation of the add-on, a confirmation window will appear. Select “Done”

5. The text you want to alphabetize should be chosen. Choose the text in your Google Doc that you want to put in alphabetical order. The text must be formatted in paragraphs or in a vertical list in order for the add-on to sort it.

  • For instance, if you type a sentence and then choose it, the add-on won’t alphabetically reorder the words. Each word would need to be on its own line.
  • Paragraphs can also be sorted alphabetically based on the first word in each one..

6.From the Extensions menu, select the add-on you want. Open the Extensions menu once more with the text chosen. To see your sorting options, locate your add-on in the drop-down menu and click it or place your mouse over it.

7. Select the desired alphabetizing choice. You will have a few options for formatting your text, depending on which add-on you are using. The add-on will rearrange your text once you’ve chosen your preferred choice. For instance:

  • To arrange the text in alphabetical order, choose Sort the selection ascending if you’re using the Doc Tools add-on. To arrange the choices in reverse alphabetical order, select Sort the selection descending.
  • Choose Sort A to Z for alphabetical order or Sort Z to A for reverse alphabetical order in the Sorted Paragraphs add-on.

Way3: Sorting Data Alphabetically in Google Sheets (Desktop)

  1. Launch Google Sheets and open your spreadsheet. Google Sheets’ web and mobile versions both allow you to arrange data, but doing it online gives you more options. Open the document you wish to edit by going to https://docs.google.com/spreadsheets to get started.
  2. Choose the information you wish to sort. To pick a whole column, click the letter at the top of the column. Additionally, you can choose a group of cells by clicking the first cell in the group, then selecting more cells while still holding down the Shift key.
  3. While you can choose to pick data in rows as opposed to columns, Google Docs does not provide sorting across rows alphabetically. Column-based sorting is used.
  4. Press Data. Open the Data menu at the document window’s top after selecting your data.The Sort Range option. Click on Sort Range in the Data menu or place your pointer over it to bring up a submenu with sorting choices.
  5. Select Sort range by [letter] column (A to Z). You will see the option to Sort range by column A, for instance, if Column A is the first column in the range you have chosen (A-Z). To alphabetize the first column in the range you’ve chosen, select this option.
  6. The data in the first column will only be sorted if you choose this option. The information in the surrounding columns will remain in the same order. To view items in reverse alphabetical order, select Sort range by column [letter] (Z-A).
  7. For multiple column sorting, use the advanced range sorting options. Use the advanced options tool to alphabetize multiple columns without first sorting the entire document. Select the required number of columns, then select Sort range, followed by Advanced range sorting options. After that:
  8. If your columns have names, make sure the box next to Data has header row is checked. As a result, the titles won’t be sorted with the other data.
  9. Choose the sorting order after choosing the column to sort by first from the Sort by drop-down menu (A-Z or Z-A).
  10. Click To add the next column in your range that you wish to sort, add a new sort column and choose the appropriate sorting order. To make the modifications, click Sort.
  11. To arrange the entire sheet according to a chosen column, select Sort sheet. While maintaining the relative positions of the data in the neighbouring columns, the Sort sheet option alphabetizes the selected column. If you had a list of names in column A and corresponding dates in column B, for example, choosing this option would arrange the names in alphabetical order and also reorder the corresponding dates in the following column so they remain adjacent to the original names. How to do it:
  12. Choose the column that you wish to alphabetically order. Select Sort sheet from the Data menu by opening it.

Select the desired sorting order. For instance, choose Sort sheet by column A to put the data in alphabetical order (A-Z). Reverse alphabetical order is another option for sorting.

Way4: Sorting Data Alphabetically in Google Sheets (Mobile)

  1. Launch the qGoogle Sheets app and open your sheet. You can rapidly alphabetize a column using the Google Sheets app. Open the sheet you wish to edit in Google Sheets on your phone or tablet to get started.
  2. The data in the neighbouring columns will also be reordered so that your original rows are retained when you alphabetize a column in the Google Sheets app. When you alphabetize a list of names in column A, for instance, the list of dates in column B will be rearranged so that the original names remain with the dates.
  3. To choose a column, tap a column letter. To alphabetize a column, tap the letter at the top of it.
  4. To open a menu, tap again. To reveal a context menu, tap the column letter once more. You have a few options for editing your data from this menu.
  5. Select More by touching it. To access more menu options if you’re using the Android version of the app, tap. Tap the right arrow in the iOS app until the Sort choices appear.
  6. Choose Sort A-Z. To sort the data in the chosen column alphabetically, tap Sort A-Z. To arrange the information in reverse alphabetical order, you can also choose Sort Z-A.

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FAQs: 

Q1: How do you alphabetize in Google Docs 2022?

  1. Launch a fresh document. Open a new Google Docs document to start a list.
  2. Select “Add-ons” from the menu.
  3. The Sorted Paragraphs add-on can be found.
  4. Pick the things you want to alphabetize.

Q2: How do you sort a list alphabetically?

Choose the list that needs to be sorted. Select “Home” > “Sort.” Set the Sort by option to Text and Paragraphs. Selecting either Descending or Ascending (Z to A).

Q3: How do you alphabetize in Google Sheets without the header?

  1. Select View, then click and hold the Freeze button.
  2. The header row stops moving.
  3. Click Data and choose either Sort Sheet by Column, Z-A or Sort Sheet by Column, A-Z (ascending) (descending).
  4. Your option will determine how the document is sorted.

Q4: How do you alphabetize two last names?

Alphabetize Sackville-West, Victoria by the first part of the hyphenated name. When the author uses two names without a hyphen: Thomas, Elizabeth Marshall, alphabetize by last name.

Q5: Where do symbols go in alphabetical?

Symbols that are a part of a unit, like a name, are spelt out. Therefore, $ stands for a dollar, and! for an exclamation point. Like you would conventional words, alphabetize them.

Jennie Marquez

Jennie Marquez

Jennie is a Staff writer, contributor and has been writing about tech for over a decade. Jennie’s work at trendblog is to specialize in phones and tablets, but she also takes on other tech like electric scooters, smartwatches, fitness, mobile gaming and more. She is based in London, UK.
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