Even though we live in the digital age, there’s a surprisingly large number of businesses that haven’t considered digitizing their operations yet. The online word has so much to offer and considering just how competitive the market is, every business should capitalize on those offers.
Fortunately, every company that hasn’t done so by now can undergo a digital transformation. Adopting new technologies and implementing new processes, such as a QMS system, for instance, brings numerous benefits to companies of all sizes.
Although the process of digital transformation is often time-consuming and challenging, it’s also, in fact, quite seamless when you plan ahead. Going digital doesn’t just mean having a paperless office. As a matter of fact, it’s a process of transforming your entire business and its workflow. With that in mind, here’s how to prepare your business for a digital transformation.
Consider your options
Going through a digital transformation requires a good strategy and extensive planning. You have to assess the current state of your business to determine what needs to be changed and how. The process of digitally transforming your business can take some time.
The main reason is that you are not only digitizing work processes and adopting new technologies. In fact, you’re also changing the mindset company-wide. Embracing technology so that you can produce better results requires that you understand that technology, to begin with.
As you may already know, there are numerous technological solutions available to your business but not all of them are right for you. Adopting new tech just for the sake of it won’t help you much. You’ll just be wasting resources. That said, you have to adopt technologies and tools that will actually improve your business performance and efficiency.
Consider cloud computing
Cloud computing is at the forefront of digital transformations. If you’re looking for a seamless way to digitally transform your business, cloud is the way to go. The way it works is that you basically move most of your business operations to the cloud.
The cloud being a remote data center not an actual cloud. This will allow your business to utilize technological solutions and tools that will help you boost business efficiency, productivity and overall performance. This is all thanks to cloud services and their subscription-based models. Here are a few examples.
- SaaS (Software as a Service) – Allows you to utilize any tool, app or software on any device and anywhere in the world. For a subscription fee, you can use software for as long as you need it.
- PaaS (Platform as a Service) – Allows you to utilize a premade platform for the development of in-house solutions and apps. The platform can be managed how you see fit.
- IaaS (Infrastructure as a Service) – Allows you to utilize third-party computing power via virtualization. You can scale your business up and down based on you current needs without requiring in-house hardware
There are plenty of cloud service providers these days so it’s important to do some research and determine which provider suits you best.
Leverage cloud storage
The important step in a digital transformation is having all your paper files, documents and files properly digitized. No more need for filing cabinets and extra office space to store endless amounts of paper.
Everything can be safely placed in the cloud. Once your files have been scanned and uploaded, you can access them whenever you want, on any device and from any location in the world. This is especially beneficial if you plan on having remote offices.
Your files will be encrypted and protected so that no one can access them without your permission. That’s why a paperless office is a step in the right direction when it comes to a digital transformation.
Managing files in digital format is much more seamless than managing paper. However, digitizing all your files can be a lengthy process so make sure you have a strategy for it. It’s best to start early so you have enough time to send everything to the cloud so that you have everything you need once your business is ready to begin operating online as well.
Train your employees
A digital transformation changes a lot of things. Adopting new technologies, tools and solutions means that you employees have to work with those from here on out. Some or most of them may be tech-savvy but don’t expect your employees to know everything.
Instead, prepare a training course for all of them so that you can properly educate them about the new technology you’re about to adopt. This will help them understand this technology as well as help them use that technology to the best of their abilities. This will make them more productive and more efficient at work. Moreover, they get an opportunity to learn new skills, which is always good for employee morale.
Preparing your business for a digital transformation is very important. The process itself may seem difficult but it’s really not. All you have to do is develop the right strategy and take things one step at a time.