How To Present Data in PowerPoint

Presenting your data in PowerPoint is relatively easy. However, visualizing it effectively requires a lot of research, effort, and time. Moreover, since many have not yet explored all the innovative tools of Powerpoint, they fail to persuade their audience because people tend to just go for the same conventional formats while presenting their data.

Keeping that in mind, you have to ensure that your PowerPoint doesn’t bore your audience. For that, you need to add innovative, easy-to-utilize PowerPoint tools to your knowledge. Besides, you should also look up Free PowerPoint Template easily available on the internet.

However, using the tools appropriately is essential because if people can not grasp the material, they wouldn’t engage with it. Hence, work on it as with data; you may give your message more weight and authority, bringing a concept to life. Please continue reading to learn about it as we have described both your data display options and how to use them successfully below.

PowerPoint Visualization Tools to Leverage Your Presentation:

There are many tools available in PowerPoint, among which few are listed as follows:


An indication is a clear and visual way of presenting facts. It’s easy to use and sends a message right away. It is advisable to present only one piece of information at a time in order to make a strong impression. You can also use it to depict a trend or a goal while presenting your future business plan. The needle is a technique of indicating that we have arrived at our destination. And, as the scale indicates, we want to be here.

Column Charts:

Column charts are excellent for displaying changes in data over time or illustrating comparisons between objects. Categories are normally structured along the x-axis (horizontal), and data are typically organized along the y-axis (vertical) in column charts. You can also have a single series or category, as well as numerous categories and series in a column chart. Below are the two samples of column charts. The first figure is data with colorful visuals, while the second figure shows the data through columns in basic digit form. Look at both of these and see how appealing the first figure looks.

Figure 1:

Figure 2:


Pictograms are visual representations of numbers or iconography. They give a standard chart a fun visual treatment. When discussing population figures, for instance, some individuals utilize symbols of people. Alternatively, you might utilize money stacks to demonstrate financial gains. Similarly, for dating data, use heart shapes or globes for trip statistics. Although visuals do not reflect data as precisely as statistics, they are far more appealing and engaging. They entice the crowd to come in. That is more important than facts and figures in the realm of presentations.

Venn Diagram:

Venn diagrams are utilized to highlight multiple groups that are related, as well as similarities, crossovers, and distinctions. You can quickly and readily see common features between different concepts by using overlapping circles. The shared space of the rings demonstrates what the groups have in common. However, the things on the outskirts of each circle demonstrate what isn’t a typical quality. This makes them ideal for comparing and contrasting data sets.

Tips to Remember:

Since now you have known the tools, keep in mind the below-discussed tips to ensure you have used them effectively for the best results:

Keep it Simple and Consistent:

The most crucial aspect of a presentation is to deliver material clearly and understandably. Keeping that in mind, you can omit charts entirely to keep things as basic as possible. You don’t always have to show values, quantities, or percentages. Simply adding up the numbers is sufficient because numbers have the ability to convey a lot of information. They pop out of a slide and deliver solid, straightforward information in a visually appealing and effective manner. However, if you add charts, ensure that the color scheme and design style are consistent. Don’t overdo anything as it will only complicate things.

Highlight the Essential Information:

To avoid distraction, it is vital to highlight the important information. However, the most crucial feature of a presentation is not to be extensive and informative.

Some presenters utilize notes or flashcards to prevent text-heavy presentations and omitting vital information. Speaker notes in PowerPoint are a more elegant way to show your slides. Learn how to add notes to PowerPoint so that you can capture and maintain the audience’s attention. Make people pay attention to the overall message of your words, not just the specifics. All of the minor details can be discussed further as the meeting proceeds. Hence, please focus on the vital information highlighting them using different colors than text. Also, make captions for your graphs that explain what the data means. Make it as simple as feasible for your readers.

Utilize Images:

Pictures pop out of a slide and entice the individuals to read the material. So, if you need to show data, there are a variety of ways to add graphics in a way that is both functional and beneficial to the reading of your data. Following are a few among those:

  • Placing data over a picture will make it easier for your audience to recall. For instance, if you are presenting a video game proposal then you can put relevant pictures behind the reports. It may appear basic. However, it will immediately define your presentation’s tone and inform your viewers of its content without explaining it, like adding an image of money behind the financial report.
  • Avoid being cheesy with your photo selections and instead opt for something high-quality and pleasing to the eye. Keep an eye out for color conflicts. Make that the data on the presentation is still the highlighted information. So, instead of distracting with graphics, utilize them to enhance your message.


Summing up the article here hoping that the above discussion is enough to make your presentation stand out. So consider them and see how effectively you present your data through visuals. Remember, data visualization with an innovative twist can make practically anything intriguing. So use your imagination and allow your flair to shine through in your data presentation.

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