Microsoft Teams is a collaboration platform that is part of the Office 365 family. This software competes with Slack in terms of team communication, app integrations, and data storage applications. It was first released in 2017 and is currently available in 45 different languages worldwide. It is possible to switch from a group chat to a one-on-one video call with a single click using the Microsoft collaboration app, which helps teams stay organized, collaborate, and have conversations in one place. This complete guide on How to use Microsoft Teams to benefit your business is just the detail you need if your team is looking for an impactful way to communicate in a remote setting, and has been considering Microsoft Teams as a possible solution.
How to Use Microsoft Teams?
Using Microsoft Teams to create a more comfortable working environment for you and your team is a great way to save time. The device includes a number of essential features for effective collaboration and communication.
Furthermore, learning the fundamentals of how to use Microsoft Teams does not require a significant investment of time or effort on the part of the learner. As a result, we’ve compiled a list of the most important things to know about Microsoft Teams and how to use its key features.
Before you begin learning how to use Microsoft Teams, make sure that your account has been properly configured. If you don’t already have one, go to the Teams website and create one. It’s free, and the process only takes a few minutes. When your account is ready, you can choose which format you want to use Microsoft Teams in.
What Are The Two Possibilities?
- From the tool’s webpage, download the Microsoft Teams desktop app for Mac or Windows and install it on your computer;
- Alternatively, you can use Microsoft Teams as a web app in your browser.
We can start with the very basics of creating your first team once the tool is installed on your computer or browser. How do you make a team in Microsoft Teams? Everything is relatively simple.
How to Set Up a Team on Microsoft Teams?
- Launch your newly installed Microsoft Teams application, navigate to the “Teams” sidebar, and then click “Join or create a team” in the bottom left corner of the layout to get started.
- Then click the “Create team” button.
- The two options available to you are to either create a new team from scratch or use an existing team from an existing Office 365 group. If you’re just getting started with Microsoft Teams, you should start by creating a new team from scratch.
- Then choose whether you want your new team to be Private – in which case members will need permission to join – Public – in which case anyone in your company can join – or Org-Wide – in which case everyone in your organization will be automatically added to the team.
- Your team should be named, and a brief description should be included if necessary. Now your new team is ready to rock! The Teams sidebar on the left of the app is where you’ll find a list of all of your teams.
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Some of the Advantages of Using Microsoft Teams
Video Calling with Microsoft Teams
In recent months, many of us have been video chatting with our friends and families. How’s it going so far? It reminds me of a commercial from the early 2000s called “Can you hear me now?” “I’m unable to log in!” “Can you tell me the password once more?” (There was no password provided.) “Are you able to see me?” If the Saturday Night Live skits have taught us anything, it’s that not everyone is tech-savvy. Luckily, with Teams, it doesn’t matter. It’s simple to make video or regular audio calls. Simply press “Join” to join a meeting, “Meet Now” to start one, or “Call Without Video” to call someone without video, all from any device.
Microsoft Planner App in Teams
Do you enjoy switching between 700 different apps in order to “stay productive”? APIs in Teams allow you to integrate any planning tool you can think of. But what if the app you’re looking for is called Planner? Microsoft hasn’t made Planner into its own app for some reason, but there’s a workaround: the Planner app in Teams. Simply drag and drop Planner into your Teams apps, and you’re done! You’ll be a production force to be considered with (for real this time). Teams bring together all of the Planner’s tools in one place. Isn’t that clever? Plus, all of your other favorite apps are set to play in unison.
Managing Meetings in Groups (with Ease)
Who loves scheduling meetings? On that one, not even the winners of the secretary of the year award raised their hands. Scheduling is tough. While Microsoft has made it easier with plugins like FindTime, Teams’ Outlook integration makes it even easier. Select your Calendar from the left menu in Teams, then click “New Meeting” then “Scheduling Assistant” to see your open time overlap in an even easier format than Outlook. You’ll also never have to switch back to email because your calendar is always accessible in teams and syncs automatically (just kidding). You’ll likely have to return from time to time, but guess what? The majority of your previous email communication will be moved and organized into Teams, making email less intimidating!).
By segmenting your company into different Teams, Channels, and collaboration methods, the team makes collaboration easier so that your mailbox is a place of calm and your Team is a place of productive output, all in one place. The team is a Microsoft product, as is the team itself. The team is a Microsoft product. Work is a little less stuffy, a little more human, and a lot more productive. Are you still not convinced? Consider the alternative: returning to a solely email-based system, switching between “productivity” apps, and sending lengthy emails for simple questions.