You can now use Microsoft Teams to work from home and with other people online. Setting up meetings is easy with Teams, but there are some things you need to do to make sure everything goes well. This guide will show you how to use Teams to set up and run meetings.
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Microsoft Teams Meetings
With Office 365, you can use Microsoft Teams to talk to each other. It lets you talk, share files, and make video calls, among other things. Teams makes it easy to meet with clients, coworkers, and other important people fast. If you want to have a quick catch-up or a serious talk, Teams gives you the tools you need to run a good meeting.
Step 1: Open up Microsoft Teams first. Start by opening the Microsoft Teams app on your phone or computer. Make sure your work or school account is logged in. Getting the Teams app from Microsoft or your app store is possible if you don’t already have it.
Step 2: Check the calendar. On Teams’ home screen, locate the Calendar button located on the left side. This will open the calendar view, where you can see all of your planned meetings and events. The calendar connects to your Outlook planner, so any events you set up in Outlook will also show up here.
Step 3: Set a new time to meet. To make a new meeting, click the “New Meeting” button in the top right corner of the calendar view. This will open a new meeting form that you can use to fill out the details of the meeting.
- You need to write the following on the meeting form:
- Title: Give your meeting a catchy name.
- Who is there: Type in the invitees’ email addresses. You can add friends from inside and outside the company.
- Date and Time: Choose a time and date for the meeting. You can also pick how long the meeting will be.
- We will have an online meeting if you leave this box empty or type “Microsoft Teams Meeting.”
- List or briefly explain the things that will be talked about at the meeting. This tells the people who are taking part what to expect.
- Select “Does not repeat” and pick how often you want the meeting to happen (daily, weekly, monthly, etc.) to make it happen again and again. This is helpful between check-ins or team talks.
Step 4: Add the link to the meeting for Teams. When you set up a new meeting, Teams will make a meeting link for you right away. This link lets people who have been asked to the meeting join. It’s going to be on the calendar.
Step 5: Tell people about the meeting. It’s time to send the meeting form. To do this, go to the top right corner and click the “Send” button. The meeting call will be sent to everyone who is invited, and they will be able to see how to set it up.
Step 6: Go to the meeting. The link to the Teams meeting can be found in the schedule request. You and the other people in the meeting can join at the set time. You can use the Teams app, your phone, or your computer to join the meeting. Before the meeting starts, you should make sure that your camera and sound settings are correct. To make sure your camera, microphone, and speaker all work, look in the meeting sample box.
Step 7: Plan the meeting. You can use different Teams tools to improve the meeting:
- Share Screen: Click the “Share” button to let other people see your screen or certain apps.
- You can send notes, share links, and add files in the chat window while the meeting is going on.
- Note: To save the meeting, click on the “More actions” button with three dots and then select “Start recording.”
Step 8: The meeting should end. When the meeting is over, click the “Hang up” button to leave. If you are the host and click the “End meeting” button, the meeting will stop for everyone.
Conclusion
Meeting with clients and coworkers in Microsoft Teams is a quick and easy way to stay in touch, no matter where they are. You can easily set up and run meetings if you do these things. This will make sure that your internet interactions are useful and fun. Because Teams works well with other Microsoft Office tools, meetings are better all around. Any business can use it.
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Moreover, you can also check out our detailed guide on How to Set Up a Teams Meeting in Outlook? or Why Should Development Teams Pick A Business Center Office Over A Separate Residential House? or How Microsoft Teams Can Help A Business To Implement A Hybrid Workplace?
Frequently Asked Questions (FAQs)
Can I set up a meeting in Teams without inviting people through the calendar?
You can set up a meeting and copy the link to hand it to other people. You can send a calendar invite instead, which is easier because it adds the event right away to everyone’s schedule.
How can I join a Teams meeting if I don’t have the app?
No need to download the app to join a Teams meeting. They can just use a web browser. When someone gets the call, they can open the meeting link in a browser and join as a guest.
Can I set up a meeting for someone else with Teams?
If you have the right permissions, you can set up a meeting for someone else. People who work as senior assistants and team managers do this all the time.
In Teams, how do I change who runs the meeting?
Teams doesn’t let you change who leads a meeting after it’s been set up yet. You can call the same people again and set up a new meeting with any manager you want.
Is it possible for everyone to have their own place in a Teams meeting?
Yes, Teams does have places called “breakout rooms” where people can work together or talk to each other in smaller groups. The person in charge of the meeting can set up and run side rooms during the meeting.
