How To Add, View And Share Calander in Outlook?

By Piyusha Last updated Feb 9, 2024

There are many features in Microsoft Outlook, but the most important ones are the calendar features, which help you plan your days. It’s smart to plan your time and work with others if you know how to add, view, and share schedules in Outlook. This full guide not only tells you what to do, but it also gives you tips, ideas, and answers to common questions that will help you get more out of Outlook calendar.

Table of Contents

Adding Calendars in Outlook

Open Outlook and make sure your Microsoft account is logged in. This will help your plan work better.
To get to the Calendar view, click on the “Calendar” button at the bottom of the Outlook window. This will open the big Calendar view.
How to Find “Add Calendar”: The “Add Calendar” button lets you change things. It’s in the left tab. When you click on it, a drop-down button appears, which lets you start making changes to your calendar.
Pick “From Room List” or “From Address Book” if you want to. You should choose based on what you wish to do.

This is the best way to add sharing schedules for tools or places to meet.
People at work can add their plans to your view in Address Book.
After making your choice, click “OK” or “Add” to make sure the plan was added. Check out how the new plan fits into the time you have to work with.

Viewing Calendars

Click the “Calendar” button again to go to the Calendar View.

To select the “View” tab, go to the top menu and click on it. This will show you a list of ways to look at the document and tools for editing it.

Picking Out a View:

You can change how you see time by picking Day, Week, or Month.
Work Week Look at or make a plan View: You can make your screen show your work hours or your whole schedule.

Going to different extra options:

To-Do Bar: When you open the To-Do Bar, it shows you all of your upcoming chores and events.
Calendars for people: You can see all of your events at once by grouping together several schedules.

Sharing Calendars in Outlook

How to Get to the Calendar View: Open the Calendar view in Outlook to start setting up your calendar with other people.
What takes place when you click “Share Calendar” is shown below:
To share your calendar in Outlook versions after 2016, press “Home” and then “Share Calendar.”
To get to Outlook.com online, go to it and click on “Share” and then “Calendar.”
To share a calendar, use the drop-down menu to choose which calendar you want to share. We can now make plans together thanks to this.

You choose how much information to give out. You may select “Full Details,” “Limited Details,” or “Availability Only.”
To add people to the list, type in their email addresses. You can work together on this link from now on.
You can add a personal note to the calendar-sharing request if you’d like to make the process more personal.
To get more people to work together, click “Send” when you’re done setting up. This will send the request to share the plan.

Tips and Considerations

To make things easier to see, you can put more than one plan on top of each other. Hold down on a book’s name and click “Overlay” to see all of them at once.
A color-coded calendar will help you find things because each one will stand out. If you right-click on the name of a plan and choose “Color,” pick a color that fits the way you like to set things up.
Setting up Meetings: It’s easy to set up meetings in the Calendar view. To set up a meeting, click on the time you want, choose “New Meeting,” and fill in the fields.
Check Your Calendar on Your Phone: The Outlook mobile app lets you check your calendar while you’re on the go. Every device you connect will see the changes you make to your plan as soon as you save them. You can check it from anywhere.

Conclusion

It’s smart to learn how to add, view, and share ideas in Outlook. It will help you work together better and keep track of your time better. This is how the Outlook schedule looks. You can add more than one event at once, or you can share your schedule with other people to make plans together.

To get the most out of your daily plan, you can use it in different ways. If you want to learn more about Outlook or get answers to specific questions, this is a great place to do it. The planning tools in Outlook can help you keep to your plans and get more done in general.

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Moreover, you can also check out our detailed guide on How to Sign in to Outlook on the Web? How to Use Outlook Interface? or What is Microsoft Copilot? Benefits of Using Microsoft 365 Copilot! or How to Fix Microsoft Office Error Code 0x4004f00c!

Frequently Asked Questions (FAQs)

Can I change how my plans are shown in Outlook?

Outlook doesn’t have a lot of ways to change the calendar. One calendar on top of another can be colored in different ways to make it stand out

I have a plan for Outlook. What should I do to get it to work on all of my apps?

It’s easy to keep all of your files in sync with Outlook. On all of your devices, make sure you use the same Microsoft account. After that, your plans will work out.

Can I use my Outlook calendar to set alarms for events?

You can set Outlook to send you alerts when certain things happen. You can tell the app to remind you when you add or change an event.

Is it possible to add more than one date to Outlook?

Calendar lets you add as many times as you need. On the other hand, having too many ideas could make things less clear and less useful.

How do I get to my Outlook calendar on my phone?

You can put the Outlook app on your computer and your phone. If you have a Microsoft account, you can change your Outlook plan from anywhere.