Ways To Use AI For Your Employee Onboarding Automation


Onboarding is a window for potential employees to your organization’s work culture, ethics, and business ambitions. It also impacts your employee retention rate and overall employment experience. Therefore, organizations invest a lot of time, effort, and resources in structuring a robust employee onboarding process. Today, employee onboarding software is readily available for efficient management of the orientation of new employees.

Why Should You Have An Employee Onboarding Process?

The main reasons to have an employee onboarding process include the following:

Familiarisation of New Hires With The Company

A comprehensive onboarding process enables the new employees to get accustomed to the organization’s functioning. They become familiar with the organization’s requirements, expectations, tools, and resources.

Employee Retention and Productivity

A seamless integration will ensure confident, productive employees loyal to the organization. If the onboarding process is meticulous and robust, it will minimize the challenges faced by new employees in understanding their role in the organization. It means that they can transition into their job smoothly and promptly.

Employee Engagement

Employees feel valued when their organizations take care of their professional and personal needs, be it continued professional development, goal setting, or growth within the organization. The onboarding process informs the new employees of the benefits of being part of the organization and how they can move forward and upward in their careers.

Enhanced Work Culture

An effective onboarding process clearly illustrates the organization’s mission, vision, values, and goals to the new employees. It motivates them to start the job and contribute to the organization’s growth.

Benefits of Using Employee Onboarding Automation

The onboarding process is complicated and comprises numerous tasks and activities. Employee onboarding automation enables the organization to streamline and manage this task efficiently. It can standardize the templates and resources, reducing HR’s workload and time in designing the process and allowing them to interact more with the new hires. Automation also creates a positive, engaging experience for new employees.

How To Use Artificial Intelligence For Your Employee Onboarding Automation?

You can use artificial intelligence to speed up onboarding new hires and reduce HR workload to a great extent. Artificial Intelligence can provide the following automation features during the employee onboarding process.


HR Chatbots reduce the efforts of HR managers in facilitating online assessments for potential employees, scheduling interviews, receiving job applications, and answering candidate questions. They can also keep track of employee performance and identify areas for improvement. Chatbots can also be used to provide training courses to new employees.

Smart Applications

AI can also automate workflows and offer remote support to all stakeholders using smart applications. It can enable the HR manager to request or send information systematically. It can also trigger notifications regarding incomplete tasks to the appropriate person.

Document Automation

The onboarding process involves uploading and collating numerous documents. The onboarding documents may include contracts, tax declarations, licenses, certifications, passports, government identification, work agreements, etc. AI can help automate complete document management processes, including checking the new employee’s documents for accuracy and completeness.

Feedback Mechanisms

AI tools can also examine and analyze feedback responses that can enable HR managers to enhance the onboarding experience of new employees by making relevant changes in the process. The software can segregate the feedback into positive, negative, or neutral sections, allowing you to devise your action plan for responding to all comments.


Establishing a smooth transition of your new employees to their roles is crucial for an organization. An efficient employee onboarding process requires strategy, as well as some kind of integration with AI. Introducing AI tools to improve employee onboarding automation can save your organization’s time and boost employee productivity and retention.

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